A duty, a date, a postcode and a cap.
Placement on Kept is mechanical. Here is what happens from the landlord's reminder to the certificate returning to their file.
- 1
A landlord opens a property file
They add an address and their existing certificates. Kept works out the key statutory duties that apply to that property and the date each one falls due - gas annually, EICR every five years, EPC every ten, and the rest.
- 2
The clock runs down
Reminders escalate from 60 days out: a nudge, then a firmer one, then a red one. This is the moment a landlord is actually looking for you - not idly browsing, but holding a deadline with a penalty attached to it.
- 3
Your offer appears against that duty
If the duty is yours and the postcode is yours, your listing appears alongside the reminder - in the app and in the email. Nobody sees an electrician when a gas record is what expires.
- 4
They contact you directly
The click goes to your number, your booking page or your email. Kept is not in the middle of the job, does not take a cut and does not hold the customer relationship.
- 5
You email the certificate into their mailbox
Every landlord on a paid plan has a private mailbox address. Send the certificate there and it appears in their secure mailbox. They confirm the property, document type and dates before filing; once filed, Kept updates the linked duty and reminder. No portal, no login, no chasing.
- 6
You get a statement, not a story
Every month: how many times your listing was shown, how many times it was clicked, and the click-through rate, broken down by district. Real numbers, or cancel.
Four checks, done by a person.
Usually within two working days. The check is the point: if everybody received a badge, the badge would tell a landlord nothing.
Registration
Where a register or competent-person scheme applies, we check the number against the public register.
Insurance
We may ask for public liability insurance in the trading name on the application.
Business history
We consider the application, company history and credible complaints as part of a human review.
Coverage
We check that the postcodes and duty you select make sense for the listing.
Email the certificate. That is the integration.
Every landlord on a paid plan has a private mailbox address. Send the certificate as you would for any customer; it appears in their secure mailbox, where they confirm the property, document type and dates before filing it against the right duty.
Certificate emailSent like any other job
- To
- u-x7k2@docs.usekept.co.uk
- Subject
- Landlord Gas Safety Record - 14 Bridge Street
You receive placement, not a landlord list.
- We never send you a landlord's name, address, phone number or email.
- We never sell or rent a landlord's details to anybody, for any price.
- You receive counts and click-throughs. The landlord decides whether to contact you.
- Landlords on paid plans see no partner offers unless they deliberately switch them on.